In the world of modern business, it’s easy to hear the old complaint: “This could have been an email.” But when it comes to the kind of meetings we’ve been a part of recently—whether internal town halls, supplier networking events, or trade shows—nothing could be further from the truth.
Some meetings simply can’t be replaced by an email, and the value of in-person interaction goes far beyond what a message in your inbox could ever achieve.
These aren’t just “meetings.” They’re moments of connection, collaboration, and creativity—each one offering the kind of experience that can only happen when people take a break from their routines and engage in real, meaningful conversation.
At VOQIN’, we walk the talk, and creating moments for interaction is crucial to our corporate culture.
Face-to-Face Collaboration and Creativity: Breaks that Lead to Breakthroughs
There’s a world of difference between sending out information and creating an environment where ideas can be shared, challenged, and expanded upon.
Take our internal town hall meetings, for example. Sure, we could have emailed everyone the same business updates. But would that have sparked the same sense of unity and direction? Would it have allowed for the spontaneous discussions that led to new ideas? The answer is simple: no. Town halls offer a unique forum where voices can be heard, questions can be asked, and the team can realign in real-time.
Similarly, the small supplier networking event we organized wasn’t just about exchanging contact details. It was about building real, human connections. Speed-dating style conversations brought energy, excitement, and possibility. We could really focus on each other in a very informal way, and that brought great insights and new ideas to bring to our clients—and these are suppliers we’ve worked with for ages!
Face-to-face meetings, when done right, are about more than sharing information—they’re about fostering creativity and innovation. Research from Stanford University shows that walking meetings and breaks can boost creative thinking by up to 60%.
There’s something about stepping away from the screen, physically being in a new space, and engaging in conversation that opens up our minds to new perspectives.
Some words heard through the grapevine:
/ Team Spirit
/ Gratitude for knowledge
/ Enlighting
/ Nice to put a face to people
/ Good ideas and insights
/ Humanize our work
When you combine this with stunning venues in Spain or seaside meeting spaces in Portugal, and add a little of that VOQIN’ touch, there is no limit to what your corporate offsite or executive team retreat can achieve!
Mental Health and Well-being: More Than a Break
A recent study by Mental Health America found that 67% of employees reported that face-to-face communication helps them feel more connected and less isolated. This connection is crucial, especially in an era where burnout is on the rise. We all need moments to slow down, engage with others, and feel that sense of community.
Internal or external meetings—even if it’s just a 15-minute speed dating chat or a 30-minute meeting at IMEX Americas — can make a world of difference to well-being in ways that simply can’t be achieved any other way.
Why Some Meetings Can’t Be Replaced by Emails
To be clear: not every meeting is worth the time it takes. But the ones that are bring immense value. It’s not about repeating what could be conveyed in a quick message. It’s about creating space for interaction, ideation, and building relationships that last.
When people take a break and have a real conversation, it opens doors that couldn’t ever be pushed open otherwise. You see it in the creativity that flows when people gather in the same room, in the trust that builds when ideas are shared in person, and in the deep connections that form through simple, meaningful conversations.
At the heart of our events is the belief that every single one must provoke meaningful emotions. That’s why we invite you to embrace the spirit of “Have a Break. Have a Chit-Chat.” Because we know that magic happens when people take time to really connect, sparking new ideas, perspectives, and collaborations.
